PoetsArtists

General Guidelines
www.poetsandartists.com

Updated October 16, 2018 - Please copy and paste these over to a text file and send with your submission a note stating that you have read and abide by them.

Our members may submit to as many PoetsArtists calls as they qualify for and then some. Artists who are not members may submit via a non-refundable entry fee of $50. This entry fee is for our physical exhibitions and only to artists who are not members. Our online exclusives do not have any entry fees.

Basic Information

  • We will only contact members if the work is accepted for publication and/or exhibition. Exceptions are artists who submitted via the entry fee.

  • Artists are responsible for shipping to and from the venue.

  • Artists are responsible for shipping to collectors when there is an online exclusive and the work sells.

  • All artwork submitted must be available to sell unless otherwise noted.

  • Not all artwork has to be new for each call. 

  • If an artwork for a call is requested where we state NEW that means it may not have been shown previously online or exhibited.

  • Read each curator's call and follow directions.

  • For exhibitions which are not virtual, accepted artists will be published and the venue’s director chooses which works will hang in the exhibition. The venue’s director’s choices are final.

  • Photos of the artist next to each artwork submitted are to be included in the folder.

When New Artwork is Requested for an Exhibition

  • Read each curator's call to see if it is mentioned if a work has to be new and created specifically for their call. When a new work is requested that means it may not have been previously published or shown online or social media.

  • If a new artwork created for a specific call is accepted then PoetsArtists reserves FIRST PUBLISHING RIGHTS for said piece and expects to be the first to publish the image or poem.

  • Images of artwork accepted into our exhibitions will be used to promote the exhibition and publication. We will use social media and articles to help promote the artist and exhibition.

  • Images will be sent to the press to see if they have an interest in writing articles to further promote the exhibition.

  • Artists whose work is accepted are encouraged to contact their local newspapers and send information about their work in the exhibition.

  • Requests for attributions back to PoetsArtists group exhibition (name of the exhibition) should be mentioned in all future publications.

General Guidelines

  • Members may submit to as many of our calls as they qualify for and may submit as many images as they like to each.

  • Only submit artwork which fits the theme prepared by the editor/curator.

  • Submit high resolution images 300 DPI with a minimum of 1500 pixels wide.

  • Images should be in JPG format RGB color and not TIFF or any other format.

  • Create a Dropbox folder. Place your submission content in the folder.

  • Title your folder with your first and last name and add the name of the call. For example First Name_Last Name_Name of Call.

  • Images should also include your name including the title, medium, size, and year. For example: First Name_Last Name_Title of Work_medium_Size in inches_Year.

  • Place a text file with your contact information including your email address, phone numbers, and web site along the images inside the folder. If the text file is missing with your contact information then we will not be able to reach out to you.

  • Create a shareable link to your Dropbox folder. Here is a how-to video. Refer to the call you are submitting for further information on where to submit your folder.

  • We will only contact you if your work is accepted for publication.

  • Some calls request other texts which should be included in the folder. Read each call carefully.

  • Include photos of yourself next to your entries for each call.

What happens upon acceptance.

  • If your artwork or poetry is accepted for an exhibition please do not submit it to another group show or publication. If you prefer to have your work in another show then send a formal letter to have it withdrawn to dididmenendez at icloud.com. 

  • All artwork must be available to sell at the time of the physical exhibition. 

  • Artists are responsible for the shipping of their work to and from the venue.

  • You will be contacted by the publisher and/or the curator that your work has been accepted and will be asked for additional materials which may consist of additional images and copy for the publication/catalog.

  • An artist agreement for publication and/or group show will be provided after acceptance.

  • All email correspondence will serve as confirmation of acceptance for publication and/or group exhibitions.

  • Missed deadline for publication will exclude artists from the exhibition. In other words, if you are not in the publication, you are not in the show.

  • Galleries and/or museums directors will select from the curated publication the works to be hung.

  • Artwork received for shows which were not properly represented in the original images submitted will be withdrawn.

How to prepare for publication and/or PA group shows.
In anticipation for acceptance or general practice, artists should consider having some items ready for publication. Some of these items may include an updated CV, a narrative short bio, high resolution images of the artwork, new photos of yourself for exclusive use of PoetsArtists, general artist statements, text file including your name, address, email, and phone number and information about the individual works submitted. Please note that our publisher may also ask for videos or process statements.

Complimentary Copies
We do not offer complimentary copies to our contributors. We offer prints at cost to our members as well as complimentary PDFs of all our publications. Complimentary PDFs are provided to artists who submit via the entry fee.

Artsy, Artnet, Internet Shop, and PA Online Gallery
For virtual exhibitions, one of the online venues we collaborate with may be chosen for virtual exhibitions and sales on Artsy, Artnet or the online PA Gallery. The artists who are granted this benefit will be sent an artist agreement and/or request to have in writing the pricing, specs and other important information confirming the work may be up to sell online.

Honorary Fees
When a sale takes place from a publication and the work was not chosen to hang on the exhibit, there is are honorary fees entitled to the venue and/or publisher. These fees may include the customary commission of the sale. Our database of collectors and followers may contact an artist directly. We expect the artist to come through and honor the sale and pay the commission due. Most times our publisher finds out about these sales from the collector directly so it is a good idea to be communicative when such a sale takes place.

Honor the Publication

Without the publication none of the above is possible. Most sales take place from it. It reaches many more readers and viewers than any of our physical exhibitions.


PoetsArtists aka PA is a publication of GOSS183, editor, curator, publisher Didi Menendez. Our staff includes Jay Menendez (web design, personal assistant to various members), April Carter-Grant (Graphic Designer), Sergio Gomez (curator), Daniel Maidman (curator/writer), Victoria Selbach (curator/writer), Lorena Kloosterboer (curator/writer), Natalie Holland (writer), Walt Morton (curator/writer), David Molesky (writer), John Dalton (curator/podcaster).

If you have interest in writing for PoetsArtists please reach out to Didi Menendez.

Our online editorials are encouraged to be shared in blogs, and other social media websites attributing PoetsArtists and the writer of the article. We cover various exhibitions in the USA whenever possible and abroad.